Welcome to E-Niter!

From Event Director Stan Warden:

Worker/Volunteers: first a sincere THANK YOU for making our E-Niter a success! No workers, no E-Niter, right? Some points to consider before beginning:

• In general, please try to do the jobs listed below in the order shown; they're listed by priority. For example, help Scott Taylor and Jeff Peca unload the coffee and soda supplies as soon as possible, although they may not be the first ones to arrive. Or, although everyone knows how to put up the club's 2' x 8' banner, that is not one of the first things that needs to be done -- Admissions setup needs to be done first, eh?
• Cross out what's been done on the master sheet at Event Central (see below) so we don't trip over each other checking on what's been done already.
• Before 11:01 PM, work quietly so we don't disturb the golfers. And, don't stage anything in pits until 11:01.
• Note that our club name tags, tools, supplies and miscellaneous items are available at Event Central.
• Our Contest Director is now Stan Warden, but also see John Kubitz, Tom McAvoy, Bob Sarley or Marty Schrader for questions!

Dome E-Niter Worker Task List

1. Please memorize the furniture arrangement in the Lounge (somebody with a camera phone might shoot a picture or two), so we can restore the Dome's furniture at 1:00 AM. Move two of the SRCB folding tables from the south (right-hand) corner of the Dome to the Lounge for the Admissions Station. Place them on the east side of the Lounge, near the door to the kitchen. Position then along that east wall, closing the gap between the kitchen door and the outside door. We want plenty of table space between the entry door and the Admissions table for the line of people who will fill out the AMA's Flight Safety Declaration Form on clipboards. Try not to block the Dome's coffee machine.

2. Set up eight clipboards, pens, AMA Flight Safety Declaration Forms, AMA Form 11, cash box(es), one wireless microphone, and misc supplies at the Admission station. Set up/test the wireless microphone system; one goes to Event Central.

3. Arrange the three wooden White Pines Golf Dome tables in a row inside the Lounge on the west wall to display the Raffle prizes and to sell tickets for the Raffle. Put these tables on the far west wall of the Lounge, the side closest to the parking lot. Put up the raffle FEE sign where people can see it easily, because it gets crowded inside the lounge. Set up Raffle sales cash box, change, 2000 "dual" raffle tickets and a container for the raffle ticket stubs. Leave the entire middle of the Lounge empty for customers to mill about, look at the prizes, mingle, and buy our raffle tickets. Set up the whiteboard we will use today to announce our last-minute raffle prizes. So far we have a new DX6i radio (due Tuesday), two Max motors, indoor batteries donated by Dan Naumowicz of TrueRC.com, and two instruments donated by Dave West's Winged Shadow.

4. Place the "Pilots must Register First..." signs into their wooden mounts and place one just outside the lounge and a second one at the end of the sidewalk where it meets the blacktop parking lot. Mount the REGISTRATION sign on the outside of the Lounge door with magnets. Put the E Niter Fee Schedule signs up for the Admissions, including both wall signs and "easel signs" that are made to sit on the tables.

5. We need a fee schedule sign outside so people know what our fees are before they get inside. Saves time?

6. Place the large poster of Dome Rules in the Lounge on a chair against the North wall so people can ignore it. Please DO NOT PUT TAPE ONTO THE FRONTS OF ANY SIGNS! It doesn't come off and ruins the signs.

7. Turn off the TV in the Lounge by 9:30 PM and leave it off until 1:00 AM.

8. IMPORTANT: Inside the Dome we want to make the main aisle (along the pits) as wide as practical, and we don't want any trip hazards in the main aisle, such as the ball baskets. Move the ball baskets to the inside of the pit walls.

9. As soon as practical, carefully and quietly move all the Dome's round, metal picnic tables and chairs completely out of the Coffee and Soda and Frequency Desk area. We'll call this Event Central. We move the picnic tables because people need room to roam, get coffee, and search through the coolers for the drink they want. Try not to get water all over the painted floor because it makes it slippery.

10. QUIETLY set up the COFFEE station near the Frequency Desk and the balcony stairs with one SRCB folding table for making/serving coffee. Place at least one waste basket or other container in front of coffee table for trash.

11. Watch for Scott Taylor, and when he arrives, help him unload his multiple heavy coffee urns, water jugs, and supplies.

12. Scott Taylor sets up coffee service: coffee urns, utensils, stirrers, creamer, sugars and makes first batches of coffee.

13. Quietly move two SRCB folding tables to "Event Central" for use as our Frequency Desk. Without bothering the golfers or their guests, set up these tables along the Main Aisle as soon as practical. Set one table along the aisle, and one 90 degrees to it, same as previous years. This will be our home for the club's supplies, combat and Cat/Mouse prizes, storage box, one wireless Microphone, tools, frequency board, frequency monitor, pens, markers, Schedule of Tonight's Events, Frequency Form, Master Work List, clipboards, banners, etc. Set up secure storage and limited access area for Prizes and supplies behind the Frequency Desk.

14. Find the Dome's tall, round, wheeled, 7-Up drink cooler, stored at the far right side of the Dome; move it to coffee area.

15. Help club members unload supplies such as soda, ice, water, coolers, etc. Distribute drinks amongst the SRCB member's coolers (SW, ??) and the round Dome 7-Up cooler. Come back later and label the cooler contents with a card, scotch tape, and marker. (We may leave the drinks hidden outside to cool for a while depending on the weather.)

16. No pizza sales this year. Tell anyone who asks. No Literature Table, as of right now. Dan N is only vendor so far.

17. Unload supplies and folding tables from club volunteers as they arrive, (clean the tables if NEC?) and stage as above.

18. Put one SRCB table at the Golf Simulator tent for Bob Sarley to set up the RealFlight Simulator.

19. While we wait for the golfers to finish putting or swinging, quietly move any remaining SRCB folding tables to the area against the west (rear) wall near where the Frequency Desk is usually spotted. (These will be for any ? vendors.)

20. Some club members, such as ________________ _________________ have tables that we'll leave in their vehicles until we need them. They are "reserves", and there is no need to unload them unless we actually need them.

21. Besides TrueRC.com (Dam Naumowicz) we know of ___ other vendor(s), . Although some vendors may be content to have their tables back against the far West wall (the wall "behind "us ) most vendors like to be stationed along the "main aisle", analogous to the orientation Dan Naumowicz uses in his setup for TrueRC.com.

22. As soon as politically practical, CAREFULLY move the existing white, black and aluminum Dome picnic tables and chairs backwards (westwards) about 15' towards the back wall, to make room for a wide Main Aisle and the row of tables for our vendors and for our "Repair Table". We should be quiet and careful so we don't move any golfer's personal belongings from those Dome picnic tables and chairs. You must pick up the glass tables by their legs! Do not try to pick them up just by the outer ring!

23. When Golfers are out of the pits and the CD (Contest Director - Stan) gives the OK, quietly and carefully move any golf-ball baskets from outside the pits to inside the pits so the baskets don't cause a trip hazard in the main aisle, and so the main aisle is a wide as practical. We'll have to be courteous about this, so we don't upset any golf or Dome people.

24. Set up an airplane repair table near a 110 outlet, and cover it with cardboard that we store at from the South end (right side) of the Dome. Add our hot melt gun and glue from the NightHawk box.

25. When possible, set some/any SRCB equipment into Pit #15 to define and hold it as our club's Portal-to-the-Dome.

26. As the golfers and golf spectators exit at the end of their evening, continue to quietly and carefully move the Dome's round picnic tables backwards towards the West. Coordinate with John Kubitz on timing. BE CAREFUL OF THE GLASS!

27. Hook up our 2 cordless microphones and test them both. One mic goes to the Admissions station once it is "manned", and the other microphone goes to our Frequency Table. Pre-test these on Thursday or Friday, if possible, and pre-test for 'trouble spots ". Place our 2 cordless microphone Transmitters near the Dome's amplifier, under the Golf counter.

28. Leave empty spaces along the main aisle for tables for potential vendors.

29. Set up the Battery Bucket out in the field at Flight Line where everyone can see it: If they can't see it, they won't use it!

30. Stan, Jeff or Marty, check the internet AMA access via the Dome PC to the AMA site for any new member registration.

31. Before 11:00, check the balcony area for cleanliness/damage. Put up "Caution" tape, if available, along the east edge to warn against falls. Note the new posted age limit of 12 years on the balcony.

32. Post signs inside the Dome: No Flying Upstairs, bathroom directions, No Children under 12 on the Balcony, Free Coffee and Soda signs, etc. Please don't ruin our signs by putting tape over the fronts of the signs.

33. Club Officer ______________(without scaring the golfers) check status/condition of "Golf Pro" areas, balcony area, bathrooms, South and North ends, pits, aisles and look for anything unusual BEFORE we take over. Report to Frequency Desk if you see anything unusual and RECORD that the Security Check was done.

34. Club Member ______________check operation of Dome's sound equipment and Suburban RC Barnstormer's sound equipment. Report and document to Frequency Desk that check was done.

35. Without irritating the golfers, quietly hang banners with twine; mount one SRCB banner ON THE FRONT of our Frequency Table and one on the I-beams as in years past. Hang vendor banners for: __________________________

36. One Security person should always stay posted inside the revolving door. He will need a chair and occasional "relief".

37. All club volunteers please help vendors unload their stuff as they arrive, and reload when they leave.

38. When golfers are done as per Stan or John, approx 11:01PM - move Dome's blue barrels to show our Flight Line. (Use blue tape to mark the original locations of the drums.) All volunteers, except for the one stationary Security person, immediately go out and kick all golf balls away from flight line and pick up any trash. The white, PVC "ball-rake" is usually around somewhere; often it's stored in the right/South corner of Dome. Hopefully, the blue drums were emptied recently so they are easy to move. Ask Mike Munro to do this each year a week before the event.

39. Carefully remove & lay down golf "Flags" from the all the "Greens" areas. Pick up any old airplane trash out in field.

Worker's Check-List DURING E Niter

All Volunteers help monitor the four emergency exit doors, and that Pilots with the properly colored wristbands (or hand stamps) are the only people flying. All SRCB members should watch out for spectators flying aircraft. People who "pilot" for any reason must have a colored Pilot's wristband or stamp, must have paid their $15 fee, and must have signed the AMA Flight Safety Declaration. The only exception is newbies actually flying on a buddy box under training direction.

We need a volunteer to take some publicity photos of E-Niter; specifically the banners, crowd shots, vendors, Admissions, Frequency Desk, coffee service, pylon racing, Helicopter arena and simulation areas. Take close-ups, not distance shots. Note that, for the E-Niter, we do not need individual photos of pilots or club members until we have the important photos listed above. Also, we could use some video clips of various activities in the Dome. 2011 is AMA's 75th anniversary.

At 11:30, we need four SRCB members to do a one-time security sweep from one end of the Dome to the other end to check that everyone is wearing a wristband or stamp of some kind; ________-colored for Pilots and ___________ for General Admission. However, the Security person at the revolving door should stay at the door and not be involved in sweep. Don't start from both ends at once. Start at one end and sweep to the other. (SRCB workers have ________-colored wrist bands or stamps.) See John Kubitz.

Worker's Check-List and Timetable for END of E-Niter

Leftover coffee supplies go back to library via Scott Taylor.

01:00 Check Lounge area for trash and rearrange the Dome furniture back to the way it was before we arrived.

01:00 through 05:00, continuously clean tables (if necessary) and move all of our borrowed tables to cars of club members.

02:00 to 05:00 Assist vendors and club member donators in reloading during the night as necessary. Put our tables away AS THEY BECOME EMPTY, cleaning them first, if necessary. Don't wait till the end to put empty tables away or return to owner.

03:00 break down the Admissions Table and return supplies to Stan or club members. SRCB tables go back to south corner. Give clipboards, Safety Declaration Forms, and supplies to Stan.

04:00 take down and role up banners for Barnstormer, any other vendors. "Box" up the banners and give to Stan.

04:00 Break down coffee service and empty the waste basket. Take waste liquids to utility sink in Lounge to dump. Help Scott Taylor reload the coffee equipment and supplies to his vehicle.

04:00 Empty the round/wheeled soda cooler and the SRCB coolers, drain clean water to flowers; extra soda/water to Stan.

04:30 Take down all signs for: balcony, Admissions, admission prices, raffle prices, raffle prizes, washrooms and give to Stan. Take down the yellow CAUTION tape and discard wind it up for possible reuse. Give to Stan.

04:00 break down Frequency Desk: Frequency Board to right (South) "corner" in usual location for NightHawk. Give Frequency Forms to Stan.

At 05:00, - with OK of Master of Ceremonies - remount all golf "Flags" onto the "Greens" areas as they were before, move blue barrels back into correct locations and carefully pull up the duct tape at Flight Line (if used). Pick up any and all trash in field.

05:15 Per the MC, walk through the Flight Area to pick up any E Niter debris such as props, twine, duct tape, foam, etc.

1:00 to 5:00: If we were forced to use tables from the Pro areas, PLEASE MAKE SURE THEY ARE CLEAN and get returned to the correct tents and placed in the correct positions.

05:00 check balcony area for cleanliness; rearrange tables and chairs if necessary.

05:30 Walk through the pits and pick up any trash, papers, props, coffee cups, handouts, etc. Check ALL outlets for equipment.

05:45 Final checks; Stan or Marty to check operation of sound equipment and operation/access to the Dome's PC. Disassemble our wireless microphones, box 'em up and return to Stan.

05:45 Club Member ___________checks status/condition of "Golf Pro" areas, "balcony," Lounge and bathrooms, east areas, look for anything unusual BEFORE we leave, report same to Frequency Table and Dome. This is done for the protection of the club.

Again, our sincere appreciation to you for making tonight a success. Your efforts make money for our club so we can keep "flyin'. Thanks. Stan

Contest Director Stan Warden: (C) 630-470-0556, Frequency Desk John Kubitz (C) 630-533-1829,

AMA weekend phone numbers for serious incidents/injuries: 765-749-9210 or 765-212-0793.

Use the land line inside the Dome at the Golf Desk for local emergencies: Dial 911 from that land line.

MISCELLANEOUS

There are some "Golf-Pro" folding tables under the tents at the south and north sides of the Dome. Don't use these for E-Niter except as a last resort. If we must use the pros' tables, it is important to mark with tape which tables came from which pro shop, and where they were situated. We need to get them back to the correct tent area when the night is over. We must also make sure no one damages them in any way.

Hopefully we would like to have one or two club volunteers come in at about 04:30 to help on shutdown, so volunteers who are here at the beginning do not necessarily have to stay the whole night. Why? Some folk who volunteer Saturday night may not want to stay all night. And, some folks may be able to come in early in the morning to help, but don't want to come Saturday and stay there all night.

There may be a time where we need to use the air lock. Do not use the air lock unless you have been trained and know how! The owner, Mike Munro, has stressed this point. Mike has trained John Kubitz, Tom McAvoy, Bob Sarley, Alex Sowa, Stan Warden and Marty Scrhader in how to properly use the air lock. See below.

There is a utility basin in the Lounge Men's washroom if we need hot water to clean tables or for any bad messes. Mops are in the air lock.

Event Central has plastic trash bags, knife for twine, various tools, and misc supplies. A Dome ladder is usually in or near the air lock.

All SRCB volunteers on the volunteer list get their wristbands or hand stamps directly from John Kubitz, not from Admissions.

Everyone at the Dome, including volunteers, will have a wristband or hand stamp. Please wear an SRCB Name Tag and club hat and outer wear.

At least two folding tables marked SRCB are stored during the winter in the right corner of Dome, along with our Frequency Box, racing pylons, NightHawk supplies, cardboard, Battery Bucket, and the White Pines Golf Dome's round 7-Up cooler. Some volunteers may also stage their tables there and pick them up later in the week.

Please tell Stan about any name misspellings, omissions, event suggestions or additions, especially input you get from pilots and spectators. Usually, we get no feedback from anyone about anything. Are we that good or are we not communicating?

The SRCB Board has asked club members to stage their aircraft and equipment against the Dome's West (rear) wall, to allow guests preferential use of the pits. We can all use Pit #15 as an access or "portal" to get onto the field.

Dome owner Mike Munroe has stressed the importance of monitoring/spot-checking the four emergency exit doors so that no one uses them except for a true emergency.

Volunteers should know there are 3 fire extinguishers mounted on the balcony posts, and one at each at the two "field" Emergency Exits.

Volunteers need to monitor the customers to make sure they are not getting glues of any kind on top of tables, benches, chairs, trash cans, turf, concrete floors, etc. This is a concern of Dome ownership. Anyone using glue should have a piece of cardboard or heavy paper to catch any spillage. I have communicated this request in all our E Niter and NightHawk advertising, so there is no excuse.

Do any of our club members know people in the "media" who might want to do a story on AMA's 75 anniversary and on our E-Niters?

Do any of our club members own or have access to wide format printers (13" x 19") How about poster-size format? (24" X 36").

We will try to have some members bring their plastic folding tables as "reserve" but leave them in their vehicles until we need them. This will save the work of toting them in and out for nothing.

Future: Bring Pick-up sticks, need to ask to keep Dome temperature stable; same temperature as for golfers, until 30 minutes before we leave.

If you have suggestions on this Set-Up List, tell the Contest Director (CD) or write it down so the list gets better over the years. The idea is to have EVERYTHING written down so NOTHING is overlooked, and we don't start from scratch every year.

Air Lock

To use the Air Lock at least one of the two overhead (garage) doors must always be closed. Normally the air lock has both doors closed to insure that the Dome doesn't deflate and collapse. Before opening either door from outside the Air Lock you must ascertain whether the lock is in use already. Listen for movement or knock on the door and see if anybody responds.

The door buttons are interlocked so you shouldn't be able to open one door if the other door is mistakenly left open a crack. Make sure the doors close all the way. Be aware of the safety switches on the bottom of the doors. Also, in very cold weather, ice builds up inside and freezes some of the interlocks.

If you are inside the dome and need something from the Air Lock storage area then use the [UP] switch to open the inner door. Get what you need, exit, then close the door. You must hold the [DOWN] button continuously while bringing down the door. Stay at the door until it closes securely.

If you must pass something that won't fit through the revolving door then open the first door, bring your item inside and close that door completely. Once the first door is closed all the way, walk over to the second door and open it. Move your item out of the lock. Close the second door completely.