Bylaws of Suburban R/C Barnstormers, Inc.

Article 1 (General)

This Club has been formed to promote radio controlled model airplane flying for the enjoyment and recreation of its members. It is a non-profit organization and all dues and monies received will be used to provide a flying site or to promote club activities.

Article 1A

Club meetings will be held on a regular basis, at least once a month.

Article 2 (Club Offices and Elections)

The club members will elect club officers consisting of a President, Vice President, Secretary, and Treasurer. It shall be the responsibility of the outgoing club officers to thoroughly indoctrinate the newly elected officers in the performance and requirements of their respective offices. There will be an election of club officers minimally every two years or more frequently if necessary. The Board of Directors shall always remain the ultimate governing body of the club. Decisions reached at the Board/officers meetings will be presented to the members at club meetings for a vote. Questions from the floor will be accepted for discussion.

The Board of Directors shall consist of twelve members, consisting of the current club officers, the prior years officers, the Fun Fly Chairman, the Flight Instruction Chairman, and the Safety Chairman. The balance of the board is to be elected from the membership of the club. The Chairman of the Board is to be elected by the Board members.

The only way a Board member can be relieved of this position is as follows:

  1. Resignation from the Board due to personal matters.
  2. Should a Board member become incompetent in the exclusion and fulfillment of his responsibilities, he shall be so notified by the Chairman of the Board. After two (2) such notices, the Director will be notified that he is temporarily relieved of his position until the Board members vote on his disposition and a course of action. A majority vote will be required for the disposition. In the event of a tie vote, the Chairman will have the power of an extra vote to break any deadlock. A new Board member will then be elected to the Board of Directors, if so deemed.

In accordance with (2) above, any club member or elected officer not performing to the satisfaction of the Board of Directors, whether it is incompetence in the fulfillment of duties, unsportsmanlike conduct, conduct not in the best interest of the members or the club as a whole, will be subject to the disciplinary action deemed just and necessary by the Board of Directors.

Any officer can succeed himself in his present office or another office if so elected by the club on a majority vote.

Article 2A

Qualification for nomination to club Office and Board of Directors are as follows:

  1. Minimum age 21
  2. Member in good standing for minimum of six (6) months
  3. Be in attendance a minimum of 2/3 of total meetings

Article 2B

Club nominations and elections will be held at a minimum of every two years on a majority vote basis by club members. Nomination will be held at the October club meeting of the election year, and elections will be held at the November club meeting of the election year. Officer terms will be for two years, with the elections held in the 'even' years. Special elections may be held if an officer chooses not to continue as provided for in Article C. The new officers will assume their duties and responsibilities immediately thereafter the November meeting. The required number of Board members will also be elected at the November meeting.

Article 2C

In the event of a club officer or Board member leaving office, replacement candidates are nominated and elected by the club membership within sixty (60) days.

Article 3 (Officer Duties)

The President shall preside over all meetings and conduct them in a responsible parliamentary manner. It shall be his express responsibility to check on all club activities and records to make certain that everything is being handled in the best interest of the club. It shall be his further responsibility to assign specific duties to club officers and members, as the need arises, to enhance and promote member interest. The President shall call an officers meeting as required, prior to regularly scheduled meetings, to plan the format for the next club meeting. He shall be required to conduct the meetings from a written agenda so that the business portion of the meeting is conducted efficiently and in the shortest possible time. No officer of the club can assign duties to club officers or members other than the President or Acting President. The President must familiarize himself with the AMA rules and regulations.

Article 3A

The Vice President shall take over the duties of the President at the regularly scheduled club meetings in the absence of the President. In this instance, the President is to provide the Vice President with a written agenda so that the business portion of the club meeting can be handled in a efficient manner. The Vice President shall have the following responsibilities:

  1. Become thoroughly familiar with the AMA rules and requirements of our club and our club members.
  2. Be responsible for all committee activities and report to the President and club members.
  3. Obtain club raffle tickets and conduct the club raffles at the regularly scheduled club meetings.
  4. Report on the raffle treasury at each club Meeting.
  5. Obtain gift certificates and donations from hobby shops.
  6. Provide direction to the Contest Director of the club. Make sure the Contest Director prepares a yearly contest format and obtains permits from the Forest Preserve for contest dates.
  7. Arrange for trophies and ribbons for club contests.
  8. Plan entertainment for club meeting such as movies, visitor talks, etc.
  9. Present plans for annual club picnic and Christmas Party.

Article 3B

The Secretary shall have the following responsibilities:

  1. Maintain a Club Roster.
  2. Take attendance at each club meeting and keep a record of attendance.
  3. Take the minutes at each Board, officer and club meetings.
  4. If requested, read the minutes of the previous meeting.
  5. Update the roster at least once every six (6) months or as necessary.
  6. The club roster shall include member name, address, phone number and AMA number.
  7. Type the club bylaws and roster for distribution to new members.
  8. Provide updated club by-laws to all club members once a year; and club roster to all members every six months, or as necessary.
  9. Provide Club Membership Cards to members.
  10. Provide minutes and roster information for publishing the newsletter.

Article 3C

The Treasurer shall collect all monies and keep a record of same. He shall give a report at each meeting of all receipts and expenditures. He shall collect dues and maintain a bank account in the club name and arrange for transfer of same to the succeeding Treasurer. All Checks will require two (2) signatures and will be signed by any two (2) of the club's current officers.

Article 3D

The Fun Fly Chairman shall have the following responsibilities:

  1. Arrange with the Board of Directors:
    • the number of fun flys that will be held
    • the dates of the fun flys
    • the number of events that will have food
    • any unusual requirements
  2. Work with the club members to:
    • recruiting a fun fly director for each event
    • assist in determining the events held
    • assist in recruiting help for events
    • ensure arrangements for food and drink
    • ensure arrangements for a cook and equipment
    • arrange the Lisle vs. Barnstormers Fun Fly
    • ensure adequate notice is provided the club
    • encourage the membership to participate
  3. At the Fun Fly (if attending):
    • ensure the event is conducted responsibly
    • if necessary, act as a backup for the director, the cook, or a helper
    • keep everyone happy

Article 3E

The Flight Instruction Chairman shall have the following responsibilities:

  1. Arrange with the Board of Directors to
    • develop a plan for instruction programs
    • maintain a list of active/qualified instructors
    • ensure available instructors to members
  2. Work with the club members to:
    • determine the members needs
    • distribute the list of active instructors
    • award solo certificates
    • recruit/train new instructors
  3. Work with the instructors to:
    • ensure they are READY, WILLING, ABLE!
    • develop an 'at the field' program for ID
    • institute an award program for instructors

Article 3F

The Safety Chairman shall have the following responsibilities:

  1. Arrange with the Board of Directors to:
    • develop a plan for safe field operations
    • develop club literature/awareness program
    • ensure we comply with current AMA requirements
  2. Work with the club members to:
    • determine the members' needs
    • create awareness of known hazards
    • develop a safety program that:
      • concentrates on awareness
      • does not penalize or evict
      • solves safety problems
      • involves the club membership
    • develop safety awareness in novice pilots
  3. At the field:
    • ensure our safety code is adhered too
    • work out problems diplomatically
    • resolve conflict rather than create it
    • identify safety issuers
    • work with Flight Instruction and Fun Fly chairmen in safety
    • make safety our #1 priority

Article 4 (AMA Membership)

All flying members participating in any flying event must have a current AMA license.

Article 5 (Dues)

Yearly dues will be determined by the Board of Directors. An open member will pay full dues. A junior member (under 16) will pay half the open member rate. A family plan is also available. Dues for the family plan will be open dues plus 25% of open membership dues for each family member (Family members include immediate family who reside at the same address). Note: Exceptions will be handled on an individual basis by the current officers. Fiscal year for the club shall be from January 1st through December 31st. Club dues are due by January 1st. Current officers will be granted a free membership during their term of office. Life members will also be granted free membership.

Article 5A

All members will be responsible for the payment of any assessments approved by the Board of Directors, and voted on by the membership at large.

Article 5B

All members joining the club will be charged full dues from January 1st through July 31st. From August 1st through December 31st, 50% dues will be collected. Dues reduction only applies to those who have not been members in the past three years.

Article 5C

Senior citizens age 65 and over will pay half the open member rate.

Article 6 (New Members)

Subscription to the club must be done on a formal basis. The prospective member must fill out an application for membership which identifies the date application was made, as well as the name, address, phone number and AMA number.

Article 7 (Responsibility)

All members shall be responsible for damages caused by them to persons and property and shall satisfy said responsibility before resumption of flying.

Article 8 (Flying Guests)

All guests shall be allowed flying privileges at club events only if he/she has a current AMA license (except "buddy-box" flights as permitted by AMA insurance).

Article 9 (Budget)

Prior to the January meeting, the officers shall publish a proposed annual operating budget. Once affirmed by a majority vote of the members present at the January meeting, the officers shall be empowered to execute the approved budget. All additional items in excess of $100 shall require the approval of the majority of the members present at any business meetings.

Article 10 (Voting)

All issues subject to membership vote (excluding elections) must be passed by a two-thirds majority of all members present. Each member shall have one vote.

Article 11 (Life Members)

A Life Member is a club member who has performed outstanding service to the club over a period of 10 years. In addition, the original four (4) founding and charter officers (the original 4 officers) of the Suburban RC Barnstormers, Inc., will also be granted lifetime membership provided (in their opinion of the Board of Directors) they remain active in at least 50% of annual club activities.

Article 12 (Bylaw Changes)

Additions or revisions of the bylaws are subject to a majority approval of the Board of Directors of the club prior to being submitted to a membership vote.

Revision History

1st Revision09/30/81
2nd Revision01/27/82
3rd Revision12/01/83
4th Revision10/24/84
5th Revision12/14/89
6th Revision10/15/92
7th Revision04/03/95
8th Revision04/03/00